Procedure for reimbursement of expenses

APPROVED
Mayor's order
dated November 8, 2017 No. 191

PROCEDURE
reimbursement of actual costs for copying or printing of documents
provided upon requests for public information, the administrator of which is the Koryukiv City Council, or printing of documents provided upon requests for public information, the administrator of which is the Koryukiv City Council

1. This Procedure defines the mechanism for reimbursement by information requesters of the actual costs of copying or printing documents provided upon requests for public information, the administrator of which is the Koryukiv City Council, in accordance with Art. 21 of the Law of Ukraine "On Access to Public Information".

2. The General Department of the Executive Office of the City Council, in the event that it is necessary to copy or print documents for the preparation of a response to a request for public information of more than 10 pages, no later than the next working day from the date of receipt of the request, the Accounting and Reporting Department of the Executive Office of the City Council shall notify the amount actual costs for copying or printing documents (number and format of sheets) provided by requests for public information.

3. On the basis of the received information, the accounting and reporting department of the executive apparatus of the city council within one working day issues an invoice for reimbursement of the actual costs of copying or printing documents provided upon request for public information, and hands it over to the employees of the general department, who have the requested information, to send the requester a letter about the extension of the deadline for consideration of the request, established by law, and a notification about the amount of actual costs to be reimbursed (Annex 1).

4. Payment of the bill is carried out at any financial institution in a way convenient for the information requester using the details specified in the notification.

5. No later than the next day after the receipt of funds from the information requester to the settlement account of the City Council, the accounting and reporting department shall transfer to the employees of the general department, responsible for work with requests for public information, information on the payment of actual costs for copying or printing documents provided for requests for public information.

6. The requested documents are provided to the requester within three working days after confirmation of the fact of full payment of the invoice.

7. In the case of a complete or partial refusal of the requester to pay the bill, he is given a response about the refusal to provide documents at his request.